Fixed Asset Management

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Are you in control of your assets?

The Hardcat Asset Management system has the rich functionality required for effective fixed asset managementand tracking. Anything that can be uniquely identified can be traced and accounted for:

  • computer hardware & software
  • furniture & fittings
  • vehicles
  • antiques & valuables
  • scientific equipment
  • machinery
  • buildings
  • people
Fixed Asset Management

Using Hardcat gives an organisation the ability to control and manage its assets effectively. The system reduces the labour and administration costs associated with asset management while improving the quality and delivery of management information. Other benefits include:

  • Optimise asset utilisation
  • Accurate depreciation and tax calculations
  • Improve audit procedures and keep accurate audit trail
  • Reduced insurance and disaster recovery costs
  • Improved control of planning and replacement costs
  • Can be integrated with the Requisoft procurement system

The Hardcat Asset Management system consists of a Core Module and elective modules catering for Barcoding, Depreciation, Help Desk & Preventative Maintenance. The system is fully integrated with the Requisoft procurement system.

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The Administration Module is used to manage users and system configuration. Users are assigned a role and a cost centre. The role defines which modules of the system are available and what the user may do within them. The system allows these roles to be constructed. Examples of role types are:-

•  Administrator
•  Requisitioner
•  Approver
•  Budget Manager
•  Purchase Clerk
•  Goods Inward Clerk
•  Accounts Clerk

Cost Centres allow users to be grouped and managers to be assigned to be responsible for them. In this way, a hierarchy can be established which controls the access to information on the system. For example, a Manager may be set up as being in charge of a Cost Centre and able to see all requisitions raised within the Cost Centre.

The reporting module is accessed from within the other modules and provides the user with reports appropriate to their status. A number of standard reports are provided with the system but users may add their own, using a report generator such as Seagate Crystal Reports.

The Help Module is accessed from within the other modules and provides the user with help appropriate to their current position on the system.


The Budget Module uses a flexible company and cost centre structure allowing budgets to be set up for financial years and financial periods.

The system is multi-currency and allows budgets to be viewed in the local currency, the standard currency for a Group of companies or in Euros.

For each budget period, the system keeps account of the budgeted amount, the amount outstanding on requisitions and the amount invoiced. Managers can view and allocate budgets as part of the Purchase Requisition Workflow process.

System security prevents a user from viewing data outside their Company and/or Cost Centre.

Benefits of this feature include:-

•  Flexible, powerful cost centre structure can handle budgets by Project and/or Department and/or period;
•  Up to date information ensure that Managers do not exceed budgets;
•  Cost Centre structure ensures that spend in properly allocated.


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